Job Description

About Douglas Wilson Companies

For over 35 years, Douglas Wilson Companies (DWC) has been a national leader in providing specialized

real estate, receivership, and fiduciary services. As we enter a new phase of growth fueled by decades of

trusted relationships and brand strength, we are seeking a Director of Operations to support our executive

team and project managers in delivering disciplined, high-quality service.

Job Description

This newly created, highly impactful role provides comprehensive operational oversight and strategic

tracking for DWC’s growing portfolio of projects, from inception to completion. Working directly with

the CEO, President, and senior project managers, this position ensures seamless cross-team coordination

and the alignment of priorities across all key leaders. The Director of Operations brings essential structure,

visibility, and accountability, guaranteeing that all project components are addressed, deadlines are met,

and critical information flows smoothly throughout the organization. The ideal candidate is a highly

organized, assertive, and professional individual who thrives in a fast-paced environment and provides the

operational backbone needed to support DWC’s continued success.

Key Responsibilities

Project Oversight & Coordination

• Track all active projects from kick-off to completion.
• Coordinate and lead project kick-off meetings with project managers; maintain and distribute standardized project initiation checklists.
• Develop and manage detailed project timelines, including reporting deadlines, court updates, and payment application schedules.
• Maintain centralized tracking of bonds, insurance, and compliance items for all projects.
• Ensure legal documentation (e.g., receivership orders, consulting agreements) is reviewed in collaboration with DWC’s counsel at project inception.

Operational Discipline & Reporting

• Monitor and document external counsel assignments and fees to report the allocation of legal work to executive management.
• Support the leadership team with regular reporting on project status, resource allocation, and compliance milestones.
• Maintain organized records and tracking tools to enable data-driven decision-making by the executive team.

Process Improvement

• Recommend and implement administrative processes that improve efficiency and scalability.
• Serve as a key liaison between teams and senior leadership to ensure accountability and clarity on responsibilities.

Qualifications & Essential Skills

Experience & Background

• 7+ years of operational and/or project management experience.
• Experience working closely with executive teams and managing multiple high-stakes projects simultaneously.

Core Competencies

• Exceptional Organization and Follow Through: We operate across a wide range of industries – real estate, agriculture, manufacturing, hospitality, and corporate turnarounds. The ability to manage many diverse moving pieces simultaneously and maintain a highly organized approach is essential for success.
• Proactive Communication: Exceptional written and verbal communication skills are required. We work closely with lenders, owners, attorneys, operators, and internal teams; strong communicators who keep people aligned and surface issues early tend to thrive in this environment.
• Strong Prioritization and Judgement (Triage Management): Priorities shift quickly in what we do. The strongest performers know how to distinguish urgent from important and can adjust calmly as things evolve.
• Assertiveness and Professionalism: A proactive, professional, and assertive approach is necessary for conform and success in a high-expectation environment.

Technical Proficiency

• Proficient with project management tools and Microsoft Office Suite.

Why Join Us

• Opportunity to play a pivotal role in a nationally recognized company at an exciting point of growth.
• Direct interaction with an accomplished executive team and seasoned managers.
• A values-driven, relationship-focused company with a strong track record of success.

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