Job Description

Our client is revolutionizing property management. As a successful start-up, they provide the most advanced tech-driven leasing experience. We’re looking for a highly organized and proactive Executive Assistant to support the CEO. You will play a key role in managing daily office operations and supporting their rapid growth. If you enjoy working in a dynamic environment, take pride in bringing structure to a growing organization, and want to be part of a team redefining how people find their next home, we’d love to hear from you.

Responsibilities

• Maintain and proactively manage the CEO’s calendar, including scheduling new meetings, modifying existing appointments, and resolving conflicts to ensure optimal time management.
• Arrange domestic and international travel, including flights, lodging, and ground transportation, prioritizing cost-effective and efficient options.
• Coordinate gifting initiatives, handwritten correspondence, and personalized touches; oversee packaging and shipping to ensure timely and accurate delivery.
• Manage outbound and inbound shipments by confirming accurate addresses, contents, and delivery timelines; communicate status updates as needed.
• Order and maintain office supplies, equipment, and materials; ensure the office remains fully stocked with necessary resources, including operational tools, technology accessories, and refreshments.
• Assist with recruiting efforts by conducting email outreach, coordinating interview schedules, and supporting interview logistics.
• Coordinate new hire onboarding logistics, including ordering equipment, distributing instructions, and ensuring a smooth first-day experience.
• Provide discreet and professional personal support as needed, including coordinating prescriptions, food orders, and related arrangements.
• Respond effectively to frequent, last-minute changes in travel plans, schedules, and meeting logistics with flexibility and professionalism.

Ideal Experience

• Bachelor’s degree is preferred but not required; equivalent professional experience will be considered.
• 1–3 years of administrative or office support experience in a corporate or professional environment.
• Demonstrated interest in and enthusiasm for working in a fast-paced, entrepreneurial or start-up setting.
• Highly motivated, proactive, and adaptable, with a positive attitude and willingness to take initiative.
• Prior experience in smaller office settings or a start-up organization is ideal.
• Previous experience or exposure to the real estate industry is strongly preferred.

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The Larko Group is a premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temporary-Hire, and Temporary/Project placements across a range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chiefs of Staff, Office Managers, Receptionists, General Office and Labor, Event Support, Project Management, and Customer Service.

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