Job Description

Established in 1992, Greenwood Industries is a privately held company that’s grown to become one of the Top 10 commercial roofing and building envelope systems contractors in the United States. We are headquartered in Worcester, Massachusetts, with nine locations throughout the Northeast.

At Greenwood Industries, our success is sustained by the timeless values of hard work, quality and fairness, amplified by the integration of new technologies and means & methods of construction that elevate our performance.

We have grown primarily through repeat business from many of the region’s most respected general contractors, architects, engineers and building owners. We have extended our reach with strategic acquisitions of like-minded companies and continue to look for opportunities to add talented teams to the Greenwood group.

Today we have more than 750 people working at Greenwood Industries, giving us the capacity to perform at any scale. We are signatory to 17 union contracts, because we value the integrity of skilled labor and are committed to providing jobs that sustain families and communities.

At Greenwood our craft is building envelope systems. Our mission is building long-term relationships with employees and construction partners.

The Construction Administrator supports project operations and accounting functions by managing payroll compliance, billing, subcontract administration, reporting, and general office coordination. This role requires strong attention to detail, the ability to manage multiple priorities, and experience working in a construction or contracting environment.

Key Responsibilities

• Process certified payroll, Building Futures documentation, and MBE/WBE and minority compliance reports.
• Prepare monthly payroll and labor compliance reports, including CCIP/OCIP (Alliant wrap) reporting.
• Manage billing activities, including T&M billing, AIA applications, and Textura payment documentation.
• Enter and maintain invoices, estimates, change orders, and project financial data in the accounting system.
• Perform monthly credit card, petty cash, and bank-related reconciliations.
• Issue subcontracts and subcontractor change orders; process project change orders.
• Set up new projects, including folders, labor rates, COIs, bonds, and required compliance documents.
• Upload and maintain contracts, SOVs, bonds, COIs, tax-exempt certificates, and related project records.
• Assist with bid support, including bid bond requests and uploading bid materials to required platforms.
• Provide general office and administrative support, including phones, mail distribution, and office supply ordering.
• Perform additional administrative duties and special projects as assigned.

Required Skills and Abilities

• Candidate should have a strong work ethic with the ability to multitask and manage time efficiently.
• Must be a reliable and dedicated self-starter who can work independently while staying productive.
• Must have a high level of professional integrity and confidentiality.
• Proficient with Microsoft Office suite and accounting software packages
• Computer literacy
• Construction background preferred

Physical Requirements and Environmental Factors

• Must be able to work in environmental factors that include noise, dust, hot weather, and cold weather.
• Ability to lift 25 pounds
• Must be able to ascend and descend stairs, ladders, and gangways on a frequent basis and be able to work while standing on a continuous basis.
• Ability to safely work aloft (heights over 20’) including ladders, man lifts, harnesses, equipment tops and scaffolding.

Greenwood Industries is an equal opportunity employer. We consider all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

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